Site Selection Simplified

VENUE & HOTEL SOURCING

STRATEGIC RESEARCH

Through our extensive network and industry relationships, we balance your vision, preferred location, program needs, and budget to source the best properties to embody your brand.

REPORTING

Our thorough reporting helps you distill information, enables apples-to-apples comparisons, and allows stakeholders to make informed decisions.

PROCUREMENT

We leverage industry knowledge, collective buying power and negotiating prowess to secure a venue contract with favorable terms and conditions to save you money and minimize risk.

INDUSTRY LEADERS

Our sourcing experts are on the pulse of industry trends and emerging destinations, providing invaluable insight to enhance your planning team.

FROM SEARCH TO SELECTION

SHW TAKES THE GUESS WORK OUT OF VENUE SOURCING

Whether you need VIP accommodations for 10 executives or city-wide room blocks for a 10,000-person conference, SHW is your advocate throughout the RFP process.

Hotel and venue expenditure often comprise a substantial portion of your budget and can carry significant financial risk. By leveraging our extensive network, collective buying power, and expertise in sourcing, contract negotiations, and event delivery, we secure favorable rates and concessions, optimize your hotel spend, and mitigate risk to safeguard your investment.

SHW caters to a variety of event types including Conferences, Executive Meetings, Corporate Retreats, Multi-City Roadshows, and Incentive Programs in both domestic and international markets.

LET'S PLAN

Best-Fit Solutions

Unlike agencies tied to specific hotel brands, our approach prioritizes finding you the best-fit property over brand loyalty.

Meetings & Conferences

Beyond the sleeping rooms, our detailed reports identify your venue's meeting and event space capabilities, ensuring your general sessions, break-outs and onsite events meet your RFP specifications.

Housing Management

SHW's Housing Management Services help maximize your room block, minimize attrition penalties and ensure your concessions are fulfilled.

Retreats & Incentives

From exclusive beachside resorts in Costa Rica to luxury properties in the heart of Paris, the possibilities are endless.

Hotel & Venue Sourcing

SITE SELECTION INSIDERS

“One of the most gratifying aspects of sourcing is the moment a client discovers their perfect match in a hotel or venue we’ve unearthed for them. There’s a special joy in knowing that our efforts have led them to a place that resonates with their needs.”

Merrill Behnke, Senior National Account Director

“I relish the opportunity to empower our clients with knowledge, especially when it comes to navigating the complexities of contracts and negotiations. Educating them on critical contact clauses and guiding them through creative solutions for any challenges that arise with a venue allows me to not only facilitate their event planning process, but also to build stronger, more informed relationships with them.”

Cheryl Barnet, Senior Director of Venue Sourcing, Housing & Event Tech